8 Things to Know When Entering a New Listing

Want to increase efficiency and boost accuracy when you enter new listings? Be sure to keep these eight tips and tricks handy.

8 things listing input
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Pick the correct Property Type

Detached and Attached are not interchangeable property types. Be sure to select the correct property type at the beginning of listing input.


“RealistTax” Click to enlarge

Use ‘Fill From RealistTax’

When you select ‘Fill from RealistTax’, the address, legal description, and taxes will automatically be added to your listing.

PRO TIP: Keep it simple. Only use 3 specific fields on the Fill From Realist search menu, and this will help the system find your property.

  • County
  • Street Number
  • Street Name

Use the Square Footage Companion

The Square Footage Companion will help you confirm which square footage fields to use for your property’s style and type.

Pretend every field is required

To maximize your listing’s “searchability”, pretend that every field is required, and not just the ones with the asterisk (*).

PRO TIP: Unless the field really does not pertain to your listing, always add information so that the buyers and their brokers know how great your listing is. If you don’t tell them, they might miss it!

‘Submit’ is the same as ‘Save’ in Incoming status

One of the first pieces of advice our Customer Care team will offer you is to work in Incoming status during listing input. This is because Incoming status allows you to save your work and come back to it later. The ability to work in Incoming status and enter your listings at your own pace is one of the many benefits of Matrix! Follow these steps to save your work:

  1. Click the ‘Status’ tab
  2. Make sure you have Incoming status selected
  3. Click ‘Submit Listing’
  4. Be sure to watch for the confirmation screen, because from that screen, you can easily continue to adjust your details. Use the Continue Editing Button in Matrix >>

NOTE: Incoming status listings that have not been updated in the past 30 days are automatically removed from the system. Simply submit the listing again to reset this date.

“Back Arrow” Click to enlarge

Don’t use the internet browser “go back” arrow

It’s best to avoid your internet browser’s “go back” arrow. If you click it, you’ll likely lose the listing input work you’ve just done. Instead, navigate forward and backward through listing input by clicking through the different tabs.

Complete your listing before making it Active

Before you click that Submit button in Active status, make sure your listing is ready for the public to view it. Check these things off your list:

  • Add at least one photo (or up to 35) and arrange them in your preferred order
  • Add a virtual tour if you have one
  • Add PDF or Word documents, supplements and attachments.  You can add disclosures, additional marketing information, plat maps, or anything that will help the buyer’s agent and facilitate a fast contract

Have others check your work

Typos are too easy to make, especially if you’re inputting a listing in the evening after a long day. Ask someone else to review the listing to make sure everything looks good before you make it Active. After all, an extra set of eyes never hurts. You can send your listing’s PDF report to an associate, or the sellers, to review before you make it Active.

  • To share the Incoming status listing you must print or email using the Print Menu in Matrix
  • When you send a PDF report of the listing, you can include the photos and even the map location

For more assistance and information about Listing Input in Matrix, please contact our Customer Care Team at 303.850.9576, option 1.  We are always happy to help you perfect your listings and make sure they look great.

You can also view many Help Guides, How To documents, and videos in the Matrix Help Tab > Listing Input section.